How To Install Email Template

If yous, like me, detect yourself writing the same email over and over again or copying and pasting the aforementioned message multiple times, Gmail gives you an easier choice. By creating and saving email templates, you can insert them the side by side fourth dimension you lot compose a message and save yourself some time.

You tin shop up to fifty templates at a fourth dimension, so information technology'due south like shooting fish in a barrel to create different templates for different situations. Here's how.

Create an electronic mail template:

Click on the cog icon in the top right corner of your screen.
Select "Encounter all settings."
Open the "Advanced" tab.
Curlicue down to "Templates" and select "Enable."

Advanced settings — *Brand sure yous've selected "Enable" under "Templates."*

Click "Salve Changes" at the bottom of the menu.
This will take yous back to your inbox. Click the "Compose" button.
Now, start drafting your template. When y'all're set up to relieve information technology, click on the three dots toward the bottom right-manus corner of the window.
Select "Template" from the options.
Click "Salve draft as template."
Click "Save equally new template."

Template options — *After writing a bulletin, you tin can save information technology as a template.*

Type in a name for your template in the window that pops up. That name will appear as the subject area line in your email. Click "Save."

Enter a new template name window — *Name your template so you can easily retrieve information technology later.*

If yous want to brand changes to a template, you lot have to overwrite information technology. Write a corrected email, and and so later clicking "Relieve draft as template," click the name of the template you lot'd like to change under "Overwrite Template."

Template options in Compose — *You can overwrite a template if you desire to edit or change it.*

Click "Save" in the pop-up window.

Overwrite saved template window — *Ostend the changes by clicking "Save" in the pop-up window.*

To delete a template, click on "Delete template" under the "Templates" options. Click "Delete" in the pop-up window.

Use a saved template

Click "Compose" to start a new message.
Open "Templates."
Choose the template.

That template volition now appear every bit your new message, and yous can edit information technology before sending.
Click "Send" when you lot're ready!

Transport templates automatically

Yous can set upwardly filters that automatically send out a specific template as a reply when certain emails come in. Yous practise this past creating a filter that specifies which emails you desire to address and then assigning a particular template to that. Here's how:

Click the search icon in the right side of the search bar at the top of the screen.
Fill in the fields. For example, if y'all want this template to be automatically sent to emails from certain contacts, enter those contacts in the "From" box. If you want it sent to anyone whose electronic mail asked y'all to subscribe to something, put the word "subscribe" in the field "Has the words."
Click "Create filter."

Filter options — *Utilise the search bar to set a template to send out automatically.*

Check the box next to "Send template." Click "Choose template" and select the template you want to use from the driblet-downward menu.

Click "Create filter."

If at whatever time you want to change the filter — or delete it — it's uncomplicated.

Click on the cog icon in the top correct corner of your screen.
Select "See all settings."
Click on the "Filters and Blocked Addresses" tab.
You lot'll encounter a list of all your filters. Discover the 1 you want to modify, and click on either "Edit" or "Delete" to the right of that filter.

Update February 15th, 2022, iv:00PM ET: This article was originally published on July 10th, 2020, and has been updated to add directions on editing or deleting a filter.